Reference Number: MR0023

Job Description:

Our client is seeking a highly organised and proactive Executive Assistant & Office Coordinator to provide administrative support to senior management and oversee day-to-day office operations. The successful candidate will play a key role in ensuring efficient business operations through executive assistance, office administration, IT coordination and general HR support. This multifaceted position requires someone who can manage competing priorities, take initiative and maintain high standards of professionalism. The role offers an opportunity to work across multiple business functions while contributing to an organised, productive and professional workplace.

Responsibilities:

• Provide executive support, including diary coordination, travel arrangements, meeting preparation and minute-taking.
• Prepare, format and distribute reports, presentations and business-critical documentation.
• Coordinate communication and administrative requirements across departments.
• Oversee daily office operations, records, filing systems, supplies and service providers.
• Manage boardroom bookings, welcome visitors and coordinate internal meetings, events and training sessions.
• Liaise with IT support providers regarding technical issues, system access and equipment requirements.
• Coordinate IT equipment allocation, asset registers, employee onboarding and offboarding requirements.
• Support recruitment coordination, employee records, HR administration, training and internal engagement initiatives.

Requirements: Qualification and Skill

• Proven experience in executive assistance, office administration, office coordination or a similar role is advantageous.
• Relevant tertiary qualifications or degrees would be beneficial.
• Strong organisational, time management and prioritisation skills.
• Exceptional attention to detail and the ability to manage competing responsibilities.
• Excellent written and verbal communication skills, with the ability to engage professionally across all levels.
• Proficiency in Microsoft Office and general business systems.
• Confidence coordinating IT requirements, equipment allocation and technical support.
• High levels of discretion, professionalism, initiative and adaptability when handling confidential information.

Contractual information:

• Valid driver’s licence required.
• Opportunity to work across executive support, office operations, IT coordination and HR administration.
• Ability to work independently in a demanding environment.
• Professionalism, discretion and confidentiality are essential.

Please visit www.mining-recruitment-jobs.com for more exciting opportunities.

Mbali-Entle Radebe

Executive recruiter

CA Mining

CA Mining will respond to short-listed candidates only. If you have not had any response in two weeks, please consider your application unsuccessful, however your CV will be kept on our database for any other suitable positions.